Paper Submission

Prospective authors are invited to submit original and unpublished work, in English, with up to 6 pages (9 pages for survey papers) including results, figures and references. Overlength submissions will not be reviewed.

Authors should follow carefully all instructions and guidelines provided in the IEEE conference style and use the respective template (two-column Word or LaTeX templates) . Manuscripts must be submitted in PDF format using the Microsoft CMT submission system.

The review process will be single-blind (author’s names can be reported in the submitted papers).

Full paper submission deadline will be February 21 February 28, 2021 (Anywhere on Earth – UTC-12 ).

Accepted papers will be chosen for either an oral presentation or poster presentation. For a paper to be included in the conference proceedings, at least one author is required to:

  • be registered with a *full registration* by April 2April 9, 2021; (*full registration* types are: Researcher-Standard; Researcher-Member IEEE). Each full registration covers at most 1 (one) paper;
  • attend the workshop to either give the oral presentation or present a poster in the poster session (papers may not be presented by third parties, unless exceptional circumstances occur).

Camera-ready Submission

Accepted papers should be submitted in PDF format using the Microsoft CMT submission system.

Camera-ready papers should include a copyright notice, which has to appear on the bottom of the first page of each paper. The following notices apply:

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-7281-9556-8/21/$31.00 ©2021 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-7281-9556-8/21/$31.00©2021 European Union
  • For all other papers the copyright notice is: 978-1-7281-9556-8/21/$31.00 ©2021 IEEE

For papers prepared with LaTex, the following commands can be included to add the required copyright:


  {\footnotesize 978-1-7281-9556-8/21/\$31.00 \textcopyright2021 IEEE \hfill}% <--- Change here depending on the required notice
  \gdef\mycopyrightnotice{}% just in case


After copyright notice inclusion, it is required to check paper compliance to IEEE format requirements using the services available at IEEE PDF eXpress.

Please register at IEEE PDF eXpress by creating a new account, using 50991X as Conference ID, and providing your email address and password (which should be the same used for previous conferences).

Then access the system, provide your personal information, and submit your final paper, checking for its compliance with IEEE requirements.

After having received an ackowledge of acceptance from IEEE PDF eXpress, submit the approved camera ready to Microsoft CMT. During camera-ready submission, the copyright form will have to be accessed and filled in using the service provided by IEEE eCF, and then downloaded and uploaded into CMT.

Paper Presentation

All accepted papers (both regular and Doctoral consortium papers) will have to be presented in oral form by one of their authors.

In order to proficiently handle virtual sessions, authors are asked to record a video of their presentations before the workshop. It is expected to have time slots lasting 15 minutes for each video, after which 5 minutes will be dedicated to questions and answers. Authors will have to attend the sessions in which their papers will be presented, in order to reply to questions raised by the audience after each presentation.

It is therefore required to prepare, for each paper to be presented, a video with a maximum lenght of 15 minutes, a maximum size of 250 MB, and in .mp4 video format. Also the .pdf slides are required.

Instructions for preparing and recording presentation can be found for instance at

The material (videos and pdfs) will have to be shared with no later than April 27, 2021.

The details of the Zoom meeting rooms which will be used for the workshop will be provided by email to all registered users.

No-show policy: Papers that are accepted for IWBF2021 must be presented at the conference by one of the authors. Any paper withdrawn after the notification deadline or papers that are not presented at the conference by an author shall be deemed a “no-show” paper and will not appear in the conference proceedings nor in IEEE Xplore. A paper may exceptionally be presented by a non-author only if this is previously approved by the Technical Program Chairs. Any such non-author presenter must be able to present the work and reply to questions with the same effectiveness as if they were an author. Requests for non-author presenters must be made by email no later than two weeks prior to the conference. Exceptions to this policy can be made at the discretion of the IWBF2021 Technical Program Chairs if evidence is provided that the no-show occurred because of circumstances beyond the control of the authors. No-show paper authors wishing to appeal must email the Technical Program Chairs no later than 7 days after the start of IWBF2021 and provide their supporting evidence. Appeals are decided by the Technical Program Chairs based on evidence provided. Examples of relevant evidence includes medical documents.